Finance Administrator & Helpdesk support:
· Working part time based at our Manchester Office between 10:30 to 14:30pm Monday to Friday.
· Working on the Financial Administration of all ‘Commercial Contracts & Projects’ such as Offices, Councils, Schools, Colleges and Renewable Systems.
· Job Types: Part Time, Permanent
· Pension Scheme
· Laptop
· Business Expenses
· Holiday plus statutory days: As discussed/agreed at interview
Key Requirements:
· Financial administration experience within the FM, M&E Building Services Sectors and for Projects Works would be desirable but not essential.
· Experienced with invoicing & purchase orders
· Possess good IT skills being proficient with the necessary IT packages i.e. Excel.
· Demonstrate a commercial awareness i.e. budgets & P&L when supporting Finance Manager
· Working within the Finance Administration Team along with supporting the Finance Manager with third-party sub-contractors.
· Possess good communication skills.
· The ability to employ best business practices that improve efficiency, reduce operating costs and increase productivity, whilst maintaining compliance with the Company Health, Safety, Environmental & Quality procedures
· Driving License
Key Responsibilities:
· Due to overall business growth the Finance Administrator to assist the Finance Manager when required to monitor and control the work-in-progress (WIP), sales invoicing and purchase invoice electronic authorisation.
· Assist the Finance Manager when carrying out WIP Reviews with Managers and Directors
· Assist the Finance Manager when Analysing and Reporting of WIP items and appropriate escalation
· Assist the Finance Manager with the identification of overdue reactive billing and follow up with relevant parties.
· Assist the Finance Manager with liaising with various teams to ensure appropriate billing
· Assist the Finance Manager with the Control of maintenance sales invoicing
· Assist the Finance Manager with the Control of Projects sales invoicing
· Assist the Finance Manager with the development of P&L analysis and financial reporting on contracts
· Assist the Finance Manager with regular review of overdue purchase invoice authorisation
· All employees have a responsibility and can make a positive impact towards our continued ‘ISO 9001 Quality & ISO 14001 Environmental Accreditation’ by familiarising themselves with the issued company ‘Quality Policy & Environmental Policy’ which is also held on the office server.
· All employees have a responsibility to familiarising themselves with the issued ‘ASH Employees Handbook’ and ‘ASH Company Policies’ as follows:
o ASH Health & Safety Policy
o ASH Health & Safety Procedure
o ASH Equality & Diversity Policy
o ASH Alcohol & Drugs Policy
o ASH Bribery Policy
o ASH Modern Slavery Policy
o ASH Record Retention & Destruction Policy
Reporting to – Jill Berry Office Manager & Finance Manager at ASH Integrated Services Ltd
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